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How to Submit a Course Request

  1. The Colleges of the Arts and Sciences Syllabus Template Guidelines Approved by ASC CCI 5-9-08

    When submitting a course proposal via the Electronic Course Approval system, in addition to filling out the form (www.eca.osu.edu) please attach a syllabus template document that adheres to the following standards as approved by the ASC Committee on Curriculum and Instruction:

    Rationale: This template was created in order to provide course developers with clear guidelines when creating courses and to make transparent ASC faculty curricular committee expectations for course approval. The guidelines are also intended to increase the expediency of the course approval process by streamlining the content and order in which committees and administrators see and enter course-related data. Items in italics are required only for operational syllabi (i.e. those distributed to students), but not for the syllabus template. However, please feel free to include this information in the template if it is available. Items not in italics must be included in the syllabus template document. If you have an existing operational syllabus that includes all the elements below, you may submit that document in lieu of this template. For more information about the course approval process, timing, and committees, see http://artsandsciences.osu.edu/currofc/resources.cfm

    Exception: For variable “Topics” course proposals, at least two sample syllabi are required.

    Syllabus Template Elements:

    1. A space for the instructor’s contact information, including name, office location, phone, e-mail, and office hours
    2. A space for the name and contact information for the course coordinator, if the syllabus is standard for several sections
    3. A space for meeting days and times, and classroom location
      4.
    4. Course number and title
    5. Student Learning Goals and Objectives - required for all GEC courses, recommended for others
      If the course is a GEC course, it must include the following:
      1. the GEC category or categories it fulfills (e.g. Category 2. Breadth, C. Arts and Humanities, (3) Cultures and Ideas)
      2. the “GEC Learning Goals and Objectives” boiler plate language pertaining to the appropriate area(s)
      3. a statement beneath these that explains how the course will satisfy the stated Learning Goals and Objectives
    6. A description of the course
    7. A list of required texts and other course materials, and information on where they are available
    8. Information about the length and format of all papers, homework, laboratory assignments, and examinations
    9. Grading information, indicating the percentages assigned to various requirements
    10. A grading scale
    11. Information about the scheduling of examinations and due dates for assignments
    12. A class attendance policy
      13.
    13. A weekly topical outline of course meetings, including topics to be covered, readings, film screenings, and homework. (The committee wants a sense of how much work is required of students.)
    14. The following statement on academic misconduct:

      “It is the responsibility of the Committee on Academic Misconduct to investigate or establish procedures for the investigation of all reported cases of student academic misconduct. The term “academic misconduct” includes all forms of student academic misconduct wherever committed; illustrated by, but not limited to, cases of plagiarism and dishonest practices in connection with examinations. Instructors shall report all instances of alleged academic misconduct to the committee (Faculty Rule 3335-5-487). For additional information, see the Code of Student Conduct (http://studentaffairs.osu.edu/info_for_students/csc.asp).”

    15. The following statement about disability services:
      “Students with disabilities that have been certified by the Office for Disability Services will be appropriately accommodated, and should inform the instructor as soon as possible of their needs. The Office for Disability Services is located in 150 Pomerene Hall, 1760 Neil Avenue; telephone 292-3307, TDD 292-0901; http://www.ods.ohio-state.edu/.”

  2. Download and complete the appropriate form(s). If you need assistance with filling out any of the forms, please refer to the How to Fill Out Forms section on our Resources page.

    Which forms do I use?

    If it is a brand new course New Course Request
    New course, with GEC status New Course Request
    GEC summary sheet
    New Honors course
    (eg. History of Art H452)     		New Course Request
    Honors Course form
    New course with honors version
    (eg. Both Economics 556 and Economics H556 at the same time.)    		 New Course Request
    Honors course form
    Honors version of existing course Course Change Request
    Honors course form
    An existing course for GEC status GEC summary sheet

    An exiting course for GEC, with a slight modification (number, title, etc)

    		 Course Change Request
    GEC summary sheet
    Change of description, title, number, other general information, unit, cross-listing, credit hours Course Change Request
    To remove a course from the listings Course Withdrawal Request
    To put a course in limbo E-mail Jennifer Lando
    and Carol Dones (Registrar)
    To remove a course from limbo E-mail Jennifer Lando
    and Carol Dones (Registrar)
    A Group Studies Request Group Studies Request Form
    An existing course taught in a workshop format Flexibly Scheduled/Off Campus/Workshop Request
    An existing course taught less than full term Flexibly Scheduled/Off Campus/Workshop Request
    An existing course taught off campus Flexibly Scheduled/Off Campus/Workshop Request

  3. Get the appropriate approvals of the undergraduate studies and/or graduate studies committee, department and/or department chair and secure the signatures on the form(s).

    YOU ARE NOW READY TO SUBMIT YOUR COURSE REQUEST(S).

  4. Effective 9/1/05, the Curriculum Office is now requiring that you submit the syllabus, rationale and any other supporting documents electronically. We strongly encourage you to include a scanned version (with signatures) of the course request form, as well.
    • Create an e-mail message.
      • In the subject line, include the department/Book 3 listing, the course number, and the type of request (i.e., Arabic 372, course change).
      • In the body of the e-mail, include the contact information for the course, in the event any questions arise. Include any comments, questions, or special instructions.
      • Attach the syllabus, rationale, and/or any supporting documents (in PDF or MS Word format ONLY).
      • If you are able to scan the signed course form, attach it as well.
      • If you cannot scan and send the form, please indicate the method of delivery of the form (fax, courier, office drop off, campus mail) and he anticipated arrival date.
      • Send the e-mail to asccurrofc@osu.edu.
    • If you are not able to scan the signed course request form, please send it via one of these methods of delivery:
      • Fax: 614-688-5678,
      • Courier, office drop off or campus mail to:
      • ASC Curriculum Office
        4132 Smith Laboratory, 174 W. 18th Ave.
        Columbus, OH 43210
      • Please do NOT fax or send via campus mail printed versions of course syllabus, rationale, supporting documents, etc. These documents must be sent by e-mail.

  5. Once your materials have been received and processed, you will receive a confirmation e-mail with a link to the Curriculum Office search page. This will enable you to check the status of your request.